Are you using Monday.com for project management but struggling to track developer task capacity across multiple projects? You’re not alone. Managing workload distribution can be tricky, but there’s a solution! By integrating Power Apps with Monday.com, you can easily consolidate and visualize developer tasks, priorities, and workload in one place.
Note: You will need a Power Automate Premium license to connect Power Apps with the Monday.com API.
App Details
1. Sprint Task Overview Dashboard
The dashboard offers a comprehensive view of all project tasks, providing insights into upcoming deadlines, blockers, and overall capacity.
Key Features:
- Upcoming Deadlines: Track tasks due within the next 7 days.
- Blockers or Stuck Tasks: Highlight tasks marked as blocked.
- Unassigned Tasks: Identify tasks without an owner for better distribution.
- Assigned Tasks: Monitor workloads for each developer.
- Total Active Tasks: View ongoing tasks across projects.
- Total Story Points: Gauge sprint capacity and workload balance.
2. Developer Task Screen
This screen provides a detailed view of each developer’s assigned tasks, including story points, due dates, and task priorities.
Key Features:
- Story Points Visualization: Breakdown of tasks per developer.
- Priority Icons: Quick visual indicators for task urgency (🔴 High, 🟠 Medium, 🟢 Low, 🚨 Critical).
- Dynamic Progress Bars: Reflect current workload capacity.
Power Automate Integration
1. Power Automate Flow Setup
Power Automate seamlessly pulls data from Monday.com and feeds it into Power Apps for real-time insights.
Use a Power Apps trigger for Power Automate Workflow and connect with Monday.com API using HTTP connector. You can find more details on Monday API here. Authorization Token can be found in developer tab on your Monday.com account
JSON for the Body Section
{
"query": "{boards(limit: 10) { id name items_page { items { id name column_values { id text } } } } }"
}
Use a Select component. Compose an array of details you need from Monday.com, Send the output of Select to Power Apps
2. Power Apps Configuration
On App start, trigger the Power automate flow and gather details in a Collection.
ClearCollect(
colTasks,
ForAll(
Table(ParseJSON(MondayIntegration.Run().result)),
{
ProjectName: Text(Value.Project_Name),
TaskName: Text(Value.Task_Name),
AssignedTo: Text(Value.Assigned_To),
Status: Text(Value.Status),
Priority: Text(Value.Priority),
DueDate: DateValue(Value.Due_Date),
StoryPoints: Text(Value.Story_Points)
}
)
)Next Steps
Ready to streamline your project management process? Follow these steps:
- Set up a Power Automate Premium account.
- Configure the Monday.com API with Power Apps.
- Deploy the dashboard to monitor your team’s workload.
Let me know how this integration works for you, and feel free to ask questions or suggest features for future updates!
Stay tuned for Part 2: Writing back data to Monday.com from Power Apps!